New Blog PostThe Ultimate Guide to Remote Online Notarization (RON) in 2025

Virtual Notarization
May 29, 2025•3 min read

The Ultimate Guide to Remote Online Notarization (RON) in 2025

As digital transformation continues to reshape how we live and work, notarization has joined the revolution. Remote Online Notarization (RON) is changing the game for notaries, legal professionals, and clients alike. In this comprehensive guide, we’ll explore what RON is, how it works, where it’s legal, and why it's quickly becoming the preferred method for notarizing documents.

Why Traditional Notarization is Being Rethought

For decades, notarizing documents meant coordinating in-person meetings, printing paper forms, and taking time out of busy schedules. With remote work on the rise and consumer expectations shifting toward digital convenience, the old model just doesn’t cut it anymore. Enter RON—a modern solution that allows notaries and signers to connect virtually and complete notarizations entirely online.

What is Remote Online Notarization (RON)?

RON uses secure technologies such as identity verification, e-signatures, and real-time video conferencing to notarize documents online. Instead of meeting face-to-face, both parties can be in separate locations. As long as the notary is licensed in a state where RON is legal, and the platform used meets state requirements, the notarization is valid and enforceable.

Key Elements of RON:

  • Live audio-visual communication

  • Government-issued ID verification

  • Secure digital signatures and tamper-evident seals

  • Comprehensive digital audit trail

What Can You Notarize Using RON?

RON is being used across many industries, including:

  • Financial Services: Power of attorney, beneficiary changes, trust agreements.

  • Legal Documents: Affidavits, deeds, motions.

  • Government & Family Court: Custody agreements, quitclaim deeds.

  • Real Estate & Insurance: Auto title transfers, lease agreements.

  • Business & HR: Internal corporate notarizations, certificates of incumbency.

Whether you're finalizing a legal motion or handling a real estate deal, RON streamlines the process.

Requirements for Performing RON

Each state sets its own rules, but common criteria include:

  • Notary must be registered and commissioned in a RON-authorized state.

  • Use of video conferencing software for real-time communication.

  • Credential analysis and knowledge-based authentication (KBA).

  • Use of digital certificates and secure record storage.

Pro Tip: Always verify local laws before proceeding with a remote notarization.

Is RON Legal in My State?

Most states have adopted laws recognizing RON, especially post-pandemic. Even in states where RON laws are still evolving, many accept notarizations performed legally in other RON-enabled states. Just ensure:

  • The notary is in a RON-approved state.

  • The platform used complies with all regulatory standards.

[Check out our RON Legality Guide for more details.]

Why Use RON? Key Benefits

1. Convenience and Access:
Sign documents from anywhere, any time. Ideal for clients who are remote, traveling, or have mobility challenges.

2. Fraud Prevention:
With multi-factor identity verification, digital certificates, and tamper-evident documents, RON is more secure than traditional methods.

3. Improved Efficiency:
RON removes the back-and-forth of scheduling in-person appointments. Agreements are finalized faster, improving customer satisfaction.

4. Compliance and Security:
Digital records, audio-visual recordings, and robust audit trails ensure accountability and legal enforceability.

RON offers the best of both worlds: full digital convenience and legal compliance.

Take the Next Step: Book a Remote Notary Appointment

Ready to embrace the future of notarization? Schedule your remote online notarization now. Our certified notaries are available 24/7 to notarize your documents quickly and securely—without ever leaving your home.

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