Notary Blog

girl talking to camera

What I pack in my notary bag

March 05, 20241 min read


  • Laptop/Computer: The primary tool for conducting online notarizations.

  • Plug-In Mouse: For ease of use during notarizations.

  • Laptop Charger: To ensure your computer is always ready to go.

  1. Documentation and Promotional Materials

    • Clipboard: Essential for keeping papers organized, especially useful for outdoor or on-the-go signings.

    • Flyers: Detailed information about your services, including an explanation of remote online notarization.

    • Business Cards: To network effectively and leave a lasting impression with potential clients.

  2. Writing Instruments

    • Pens: Preferably those that do not run, such as ballpoint pens, for loan signings and other important documents.

  3. Communication Tools

    • Headphones: For clear audio during remote notarizations or in noisy environments.

  4. Notary Specific Supplies

    • Notary Stamp: A crucial tool for any notarization, be it remote or in-person.

    • Folder: To keep documents organized and straight.

    • FedEx Labels: For mailing documents efficiently without the need for last-minute purchases.

    • Notary Journal: Recommended for record-keeping, even in states where it's not required.

  5. Miscellaneous

    • Thank You Notes: Personalized notes to show appreciation to clients, enhancing customer relations.

    • Sticky Notes/Post-it Notes: For jotting down reminders, business ideas, or marking pages for signatures.

    • Indicators for Signing (Posty Notes): Especially useful for mobile notaries to guide signers through large document packages.

  6. Personal Comfort

    • Snacks: Optional, for those long days on the road (note: Katie prefers not to mix snacks with work materials).

    • Water Bottle: Advised to stay hydrated, though caution is needed around electronic devices.

  7. Professional Bag

    • Durable Bag: To carry all the above, with preferences for styles like Kate Spade or options that offer added security like lockable bags.

Note: This checklist is designed based on Katie's essentials for a remote online notary. Adjustments may be necessary based on personal preference, specific job requirements, or state regulations.

Back to Blog

Don't take our word for it, hear from our clients

Anthony Candelario

Katie has done several virtual closings for my title company. She has always been extremely professional, always on time, and always prepared. Highly recommended and we will continue to use her.

Dominico Palma

As an attorney who frequently requires the services of a mobile notary, I highly recommend Katie for all your notary needs. She is always professional, punctual, and efficient in providing notary services. She has a wealth of knowledge regarding legal documents and ensures that all documents are properly executed and notarized.

I appreciate Katie’s flexibility in scheduling appointments and her willingness to travel to our clients' locations. She is always prompt in responding to emails and calls, which is crucial in the legal profession.

Overall, I highly recommend Katie as a mobile notary. She is reliable, knowledgeable, and provides exceptional service.

Kenny B.

I had no idea that this kind of service existed, but I am so glad I did...Katie made the whole process very easy. I really like the fact that she can provide virtual services so I don't have to drive across town or coordinate schedules.

Rebecca Kroseberg

We helped a family member purchase a home out of state. This was a super stressful process, as all of us were in another state than the house that was being purchased. Katie helped out in a pinch with her virtual notarization services. Most importantly, using her virtual service meant not having to take time off work to go to a local notary and wait around. She made the process easy and had everything prepped. Highly recommend!

© 2024Virtual Notary Services - All Rights Reserved

We are not attorneys and do not provide legal advice or representation.